Overview: Make a difference in the lives of hundreds of low-income, uninsured Arlingtonians by joining a vibrant team of nonprofit professionals who strive for excellence in all areas of medical and administrative operations. As Events Manager, you will organize the Clinic’s flagship event – the Annual Benefit Gala (October) – and other smaller community outreach events throughout the year, as well as serve as an active member of a hard-working development team.
We’re looking for someone who:
- Has experience and a passion for event planning. The Annual Benefit Gala is a vital part of AFC’s annual fundraising plan, raising about 25% of the budget. You will need to live and breathe the Gala for part of the year – and this excites you! You may not have planned a gala for 750 guests before, but you do have experience with budgeting, vendor/volunteer-relations, and event setup/execution – and are very eager to learn and rise to the challenge.
- Likes to use both sides of their brain. One moment you may be carefully tracking the budget or analyzing reports from the database, and the next you may be discussing the merits of different theme options and how to imaginatively incorporate them into the event. You can easily switch between more analytical and creative tasks and understand that both are vital to overall success.
- Has a knack for problem solving and is calm working under pressure/tight deadlines. You see obstacles as opportunities. You are flexible and quickly find a way to make things work when something doesn’t go quite according to plan. You confidently make decisions by stepping back and seeing the big picture without losing track of the details.
- Likes working with people. You will manage two large volunteer committees, making sure that AFC accomplishes its objectives while also ensuring that volunteers have a positive experience and feel that they are a valued part of the AFC community. You’ll also be an important member of a close-knit development team whose members must all work together and communicate well.
What you’ll do:
- Carefully oversee all details of the event, from recording sponsorships and tracking auction items to logging attendee information and verifying expenses
- Manage and motivate the fundraising committee, tracking their solicitations and regularly reporting progress to ensure financial goals are met
- Work with our designer to produce gala marketing materials (website, invitation, program, signage)
- Support the auction committee in soliciting, organizing, and advertising 80+ items
- Build positive relationships with corporate and individual prospects by leading tours of the Clinic, appropriately thanking donors, and accurately acknowledging support in printed materials
- Manage our online event registration/auction software by overseeing data entry and supervising check-in/bidding
A few reasons why you might hate it:
- You like to focus on one thing at a time. We’re a small, hard-working nonprofit and every team member wears many hats. If juggling isn’t something you do well, this might not be the job for you.
- Predictability and routine are what you value most. Every day will look different and unexpected challenges will arise – you must demonstrate great judgement and the ability to react to the biggest needs of the moment.
- Organization isn’t your thing. Efficiency and accuracy describe you at work. Managing a massive amount of information while effectively communicating progress will make you successful in this role.
Why you’ll love it:
- You’ll make a difference. We may be a little biased, but Arlington Free Clinic is a fantastic organization that changes lives every day. In order to do this, we must meet our fundraising goals – this is where you come in.
- You’ll be a valued part of a strong team. AFC understands the importance of events both as fundraisers and community builders and your colleagues will all be rooting for your success (and pitching in to help support you in this key effort!)
- You’ll learn a lot. In addition to experience managing a large-scale, highly-regarded event, you will have opportunities to contribute to other areas of the department (website development; written communications; corporate social responsibility-relations; managing interns; etc.). You’ll grow your events experience while becoming a more well-rounded professional.
- Great benefits. AFC offers health insurance, 401k, vacation time, and paid holidays.
- Bachelor’s degree
- Minimum of 2 years professional events experience
- Skilled in project anagement and organization
- Strong written and oral communication skills
- Capable of working independently, but also as a team player
- High-energy; likeable and personable
- A solid knowledge of Microsoft Word, Excel, PowerPoint, Raiser’s Edge (or similar software), and Greater Giving (WordPress and Adobe backgrounds a plus)
- Some weekend and evening hours required
- Reliable transportation to off-site meetings, site visits
- Application submitted with a cover letter (we won’t consider resumes submitted without a cover letter)
Email firstname.lastname@example.org with a copy of your resume and cover letter to apply now. Please put Events Manager in the subject line.